SecureCheck 8

Secure Check and Form Issuance Solution

Frequently Asked Questions

Q: Can I stop ordering pre-printed check stock?

A: Yes. With SecureCheck 8 your accounting application data and check form are merged and printed onto blank stock. Blank check stock is devoid of any critical check account information and also offers the advantage of numerous built-in security features.

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Q: How are checks printed using SecureCheck 8 check printing software?

A: If you are using a Windows application, printing checks is as easy as selecting the SsecureCheck Driver from your print selection. Direct printing users have the option of using Check Mode, ACL commands, or the Windows Direct method to print checks. (Note: ACL commands allows UNIX and AS/400 applications to send their print stream directly to the SecureCheck 8 printer without any user intervention.)

The check printing process also differs based on whether you configure SecureCheck 8 as a software-only or software-hardware solution.

Software-Only Configuration
The software-only configuration allows you to print checks to PCL 5e-compatible printers. During the printing process, your accounting application's print stream is first audited and then merged with your check overlay at the PC-level. This encrypted data stream is then routed to your printer where checks are printed onto blank stock.

Software-Hardware Configuration
The software-hardware configuration allows you to print checks to an HP LaserJet compatible printer (Contact AP Technology for a compatible printer list.). During the printing process, your accounting application data is first audited at the PC-level and then merged with the correct check form at the printer-level onto blank check stock. Your check forms, which include proprietary signatures, graphics, and account numbers, are stored encrypted and secure on proprietary SecureCheck hardware (USB,DIMM or CF) at the printer.

Once you enable an HP LaserJet printer with SecureCheck hardware, you can be secure in the fact that your checks cannot be printed at any other location. Also, the hardware-software configuration provides a printer-based audit trail in addition to the PC based audit trail.

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Q: Does the SecureCheck 8 check printing system support multiple checking accounts?

A: The system is designed to hold in excess of 100 checking accounts. The administrator controls all checking account information, including checking account number and MICR lines, bank names and addresses, and company names and addresses.

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Q: How easily can I make changes to my check layout?

A: Making changes to an existing check layout or adding a new account is as simple as entering new data into the check set-up screen and saving. This new information can be printed on your next check run.

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Q: Can SecureCheck print forms as well as checks?

A: Yes. Eliminate pre-printed forms in your office by printing all your forms (W-2s, 1099s, transcripts, purchase orders, invoices, statements, etc.) to plain laser paper. With SecureCheck 8, your form costs can be reduced by 50% or more.

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Q: Where can I purchase quality check stock and MICR toner?

A: AP Technology offers a complete line of TruPrint blank check stock and MICR toner cartridges. By using TruPrint quality check printing supplies, you can be assured that no bank will refuse your checks.

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Q: Can SecureCheck 8 check printing software integrate with my existing accounting application and system hardware?

A: SecureCheck 8 is compatible with virtually any accounting application and operating system (Windows, UNIX, AS/400, and others). Print checks directly from your accounting software without making any changes to your application.

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Q: With what printers is SecureCheck 8 check printing software compatible?

A: If configured as a software-only solution, SecureCheck 8 is compatible with virtually any PCL 5e printer. The software-hardware configuration requires the use of select HP LaserJet printers (Contact AP Technology for a compatible printers list.).

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Q: What security advantages does SecureCheck 8 offer over competing check printing software solutions?

A: SecureCheck 8 offers a comprehensive set of security features: batch approval workflow, email notifications, check printing audit trail, event log, user security permissions, signature logic, security fonts, printed watermarks, and more.

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Q: What SecureCheck-PRO 8 features add internal security to the check printing process?

A: SecureCheck 8 offers a suite of features that provide strong internal controls and fraud prevention for your check printing process:

Batch Approval Workflow
Batch approval workflow allows you to automate the check approval process from within SecureCheck. Configure specified approvers by account. Approvers are notified prior to check printing and log in to approve/deny check batches or individual checks from an approval queue.

Audit Capabilities
SecureCheck 8 can audit up to 11 data fields (payee, amount, check date, check number, account, zip, +5 additional fields of your choice), providing you with powerful audit capacity and security.

Event Log
The event log keeps a record of all important check printing activity, such as when checks print, login attempts (successful/failed), and file system modifications.

Email Notifications
Email notifications regarding check printing activities can be sent to specified recipients.

Check Imaging
Secure-Image archiving allows you to capture .PDF images of all printed checks and store these within the audit record.

Signature Logic
Signature Logic places one, two, or no signatures on a check based on the check's amount.

Security Permissions
Security permission settings allow the system administrator to enable users with permissions suited to their exact role and responsibilities.

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Q: Can SecureCheck 8 automate our manual check approval process?

A: Yes. The Batch Approval Workflow feature allows you to assign approvers by account (i.e. You could have separate approvers assigned for payroll and accounts payables accounts). The approval process is triggered when a user initiates the print process from the SecureCheck interface if there is at least one check in the batch requiring approval. Approvers are notified via email and/or popup message and log in to approve/deny batches or individual checks from an approval queue. Following batch approval, the print user is notified that checks are ready to print, and approvals/denials are logged in the system audit trail.

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Q: What types of email notifications does SecureCheck 8 provide?

A: Email notifications can be sent to specified recipients regarding different check printing activities.

They can be set by overlay, and can include any of the following:

  1. Notice when checks are printed (along with a detailed or summary audit)
  2. Notice of excessive failed login attempts
  3. Notice of additions/changes to overlays
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Q: What does the Secure-Image feature add to SecureCheck?

A: Secure-Image is a print imaging option that creates and stores check images in a PDF format as checks are being printed. The image location is attached to the audit record for simple search and retrieval.

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Q: What printed-check security features does SecureCheck 8 provide?

A: To increase check fraud protection, SecureCheck 8 allows you to add the following printed-check security to the face of your check during the printing process:

Security Watermark
The Security Watermark contains the payee name and amount. The watermark can be customized with unique settings for line spacing, pitch, and grayscale.

Security Watermark

Security Fonts
Reverse Fonts or Micro Font settings allow you to print the check amount in a second location on your checks, for greater security.

Security Fonts

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Q: Can SecureCheck 8 securely print signatures on my checks?

A: Yes. Save significant time on check signing with SecureCheck's Signature Logic feature. Check amount parameters are set to require one, two, or no signatures, and all checks print accordingly (Data must be auditable.). All signatures are stored encrypted until the time they are printed.

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Q: What check printing tasks can be fully automated using SecureCheck 8?

A: SecureCheck 8 software automates many tasks to streamline your check printing process:

Batch Approval Workflow
You can automate and track your check approval process through SecureCheck.

Automated Check Overlay Selection Capability
The correct overlay can be automatically assigned to each check based on an audit of check data. This enables you to print mixed-account check runs, or even mixed runs to multiple printers.

Automated Printer Selection Capability
The correct printer can be automatically assigned based on an audit of check data.

Automated Check Sorting
Checks can be automatically sorted based on zip, check number, or payee name.

Signature Logic
Signature Logic can apply the correct number of signatures or no signatures based on check amount.

Check Imaging
A .PDF image of each check can be created and stored as your checks are being printed. These images are accessible from the SecureCheck audit trail. Eliminate the need to print and file paper copies.

Email Notifications
Automatically notify specified recipients of check printing activity, excessive failed login attempts, and check overlay modifications.

SecureCheck's audit capabilities and automation features let you:

  1. Automate check approval processing.
  2. Eliminate human error in overlay selection.
  3. Print mixed-account check runs.
  4. Print to multiple printers as needed for greater efficiency.
  5. Sort checks as they print to save time.
  6. Automatically apply signatures based on check amount.
  7. Create and store check images.
  8. Keep specified recipients informed of system events.
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Q: Can I automatically create positive pay files as part of my check printing process?

A: Yes. SecureCheck 8 offers the SecurePay Software option to automatically poll the system audit trail and convert check data to the positive pay format required by your bank. SecurePay software can even automate transmission to your bank.

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If you have questions, please contact us at 1-800-652-2877.

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